Meeting Room & Study Room Use Policy

The County of Fresno Public Library's meeting and study rooms are available for reservation when not in use for Library-affiliated events (Ordinance Code of Fresno County (Ordinance Code) § 13.24.020). Patrons must have an active Library card, be 13 years or older, and provide an email address to make a room reservation. Priority will be given to residents of the FCPL service area (Fresno County, except Coalinga-Huron). Individuals or organizations from outside of the service area should call the Library branch where they want to reserve a room for more information. There is no charge for use, and rooms are available during regular Library operating hours. Permission shall not be denied because of the subject matter or views that might be expressed during the meeting, provided that all of the conditions listed below are met.

The Library reserves the right to restrict or deny usage that conflicts with Library events or violates the Conditions of Use. All Library Rules of Conduct apply to everyone using the meeting rooms and study rooms at all times.

Definition of Spaces:

  • Meeting Rooms: Larger spaces than study rooms (typically seating 20 or more individuals). Events in meeting rooms conducted by members of the public must be free and open to the general public.
  • Study Rooms: Smaller spaces than meeting rooms (typically fewer than 10 individuals.) These spaces can be reserved for private study groups or meetings but must otherwise adhere to the conditions listed below and may not be used for any commercial business or paid services, like professional tutoring.
  • Open Areas of the Library: Open areas of the Library may not be reserved for use by the public or made use of in any way that disrupts other Library users or monopolizes the space from other users. For-profit business may not be conducted in the Library.
  • Exterior Library Property / Parking Lots: In general, Library property outside of the Library, including the parking lot, cannot be used to hold any events or sales without the express consent of the County of Fresno via a Facility Use Permit.

Conditions of Meeting Room and Study Room Use by Members of the Public:

  1. The Library's general Rules of Conduct apply to everyone using the meeting rooms and study rooms at all times.
  2. All events held in Library meeting rooms and conducted by members of the public must be free and open to the general public. Meeting rooms are not available for parties, receptions, private social events, or meetings restricted only to members of a group or organization.
  3. The Library is not responsible for promoting or marketing any activities in the meeting or study rooms when reserved by members of the public.
  4. In general, food and drink are not allowed within Library branches. Please check with the branch where you are reserving space to determine if any food or beverages are allowed.
  5. Political activity in connection with any election is prohibited on County property (Ordinance Code § 3.08.110(A)(3)). Elected officials or their representatives may use the Library's spaces to meet with constituents but may not use Library spaces to campaign.
  6. Library meeting rooms and study rooms may not be used to solicit, sell, or peddle any tangible or intangible items or services of any kind (Ordinance Code § 13.24.010(8)(3)).
  7. Library meeting rooms and study rooms may not be used to conduct for-profit business.
  8. No collecting of personal information (i.e. names, emails, or phone numbers) for any commercial venture is allowed (Ordinance Code § 13.24.010(8)(3)).
  9. To ensure all eligible applicants equal opportunity to use Library meeting and study rooms, all applicants (individuals or organizations) may hold only one reservation at a time for any space in the County Library system, and bookings are only allowed 45 days into the future, for no more than four hours at a time in meeting rooms, and two hours at a time in study rooms.
    1. One reservation for one use: Library users may not use multiple cards to extend the use of a meeting room or study room for the same purpose, function, or organization. No individual or group may attempt to subvert the intended meeting and study room policy of "one reservation for one use," by combining the reservations of multiple individuals.
      1. Example: a teacher may not book a study room for four back-to-back reservations by using four students' library cards.
      2. Example: An organization may not book a meeting room for eight hours by using two library cards from two different members.
  10. Observe the maximum occupant capacity of the room at all times.
  11. Applicants are responsible for setting up and returning the meeting room to its original order; applicants will be charged for any damage to Library property beyond normal wear and tear or for any special cleaning required, as approved by the Board of Supervisors in the County's Master Schedule of Fees.
  12. Applicants are expected to exit the space on schedule to respect other individuals' usage, and to allow for the Library's routine closing procedures.
  13. Priority will be given to Library-affiliated events and County staff meetings. Library Administration reserves the right to hold staff meetings, which are not open to the general public, in Library meeting rooms.

Failure to adhere to these Conditions of Use or the Library's Rules of Conduct may result in loss of future meeting room privileges.

Exceptions
Any requests for meeting and study room usage outside of these conditions of use, including by other County of Fresno Departments, should be directed to Library Administration for review by the County Librarian: 559-600-3184.

Click here to book a meeting room.
Rev. 10/2025